The fleet is a rental agency's main asset. Every vehicle immobilized by a breakdown, an expired document or a forgotten service represents a loss of revenue. Tracking your fleet well means making sure every car stays available, compliant and profitable.
Here is a simple method to track your fleet day to day, without drowning in details.
Track each vehicle's status and availability
Every vehicle has a status: available, rented, in preparation or in maintenance. Keeping this status up to date avoids assigning by mistake a car that is not ready. A vehicle in maintenance must be automatically blocked on the schedule.
Do not forget administrative deadlines
Insurance and road tax
Insurance and road tax have precise expiry dates. Recording them for each vehicle and receiving an alert before expiry keeps you compliant and avoids fines.
Technical inspection
The technical inspection must be renewed regularly. An alert a few weeks before the deadline leaves time to plan the visit without blocking an already-planned rental.
Oil change and mileage-based servicing
Beyond dates, some servicing depends on mileage, such as the oil change. Tracking each vehicle's mileage helps anticipate this servicing before a breakdown.
Track each vehicle's profitability
Not all vehicles are equal. Some are driven a lot and bring in revenue, others are expensive to maintain. By comparing the utilization rate and maintenance costs, you can more easily see which vehicles are profitable and which deserve to be replaced.
How LocaFlotte can help
LocaFlotte centralizes the tracking of your fleet: vehicle status, insurance, road tax and technical inspection dates, oil change and repair tracking. The system can show alerts before important deadlines and automatically block a vehicle in maintenance on the schedule. Mileage can be updated at departures and returns, depending on the modules enabled and when the feature is available.
Also read:Fleet managementRental scheduleMobile app for agents
Concrete example: a fleet in Tangier
A Tangier agency manages a fleet with many trips to the Tanger Med port. Missed technical inspections and oil changes sometimes caused unexpected immobilizations. By setting up deadline alerts and mileage tracking, the team now plans garage visits in advance, without blocking rentals at the last minute.
Frequently asked questions
Which deadlines should be tracked for each vehicle?
Mainly insurance, road tax, technical inspection and servicing such as the oil change.
How to avoid forgetting an oil change or technical inspection?
By recording the dates and mileage of each vehicle and enabling alerts before deadlines.
How to know whether a vehicle is profitable?
By comparing its utilization rate and maintenance costs. A rarely rented but costly vehicle weighs on profitability.
Can mileage be tracked automatically?
Mileage can be updated at departures and returns, depending on the modules enabled and when the feature is available.
What happens when a vehicle goes into maintenance?
Its status changes to maintenance and it is blocked on the schedule to prevent any new reservation during that period.
Keep your vehicles available and compliant
Discover how LocaFlotte helps track the maintenance and profitability of your fleet.
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