Rental Management App in the Field
Prepare your departures and returns from your agents' smartphone or tablet. Some field features are enabled depending on the modules and when available.
Discover the appFor field agents, responsiveness in the field is essential. Yet many agencies still use handwritten carbon forms, often illegible or lost, which complicates tracking scratches or impacts on vehicles. LocaFlotte solves these constraints with a powerful mobile solution.
The challenges of field management
Limit bodywork disputes
Without a precise and visual inspection, it is hard to justify repair charges on vehicle return.
Speed up departure formalities
Customers appreciate a quick handover. Manual forms extend the wait at the counter.
Make usage readings reliable
Fuel level and mileage must be recorded accurately to avoid financial disputes.
Our app was developed specifically for use on mobile or tablet, even with a limited 3G/4G connection. The agent completes a simple and quick inspection journey, and all data is immediately transmitted and synchronized with the central administration.
Mobile tools for agents
Bodywork photos
Take photos from different angles to document the car's condition (planned depending on the modules enabled).
Tactile impact marking
Mark the location of an impact on the vehicle diagram, directly on screen (planned for upcoming versions).
On-screen signature
Have the customer sign on the touchscreen at departure and return (planned depending on the agency's configuration).
Document sharing
Send the inspection and contract by email or WhatsApp (when the feature is available).
Meter readings
Record the fuel level and mileage at departures and returns.
Offline mode
Work without network in parking lots, with synchronization when the connection returns (planned for upcoming versions).
Document scanning
Attach the photo of the licence and ID to the driver's record (planned depending on the modules enabled).
Operational alerts
The app helps the agent spot whether an oil change or service is due on the vehicle.
At Marrakech-Menara airport, traveller flows are particularly dense. Filling in inspection forms by hand extends the wait at the counter. By equipping its agents with the LocaFlotte mobile app, a local agency was able to speed up handover at the counter and make preparing departures and returns easier, depending on the modules enabled.
When these features are available, photos and signatures will be stored securely online. Your business data benefits from a clear separation of data per agency: each agency has its own space and your customer files stay confidential. Also discover how to manage your agencies and track the financial administration of your fleet.
Frequently asked questions — Field mobile app
? Will the mobile app work without an internet connection?
An offline mode is planned for upcoming versions: it would allow entering information without network in parking lots, with synchronization when the connection returns (depending on the modules enabled).
? Will the customer receive a supporting copy of the photos?
When the feature is available, a PDF could group the signed clauses and inspection photos, for more transparency at departure and return (depending on the agency's configuration).
? What is the required configuration for phones?
The app is designed to run smoothly on all common iOS and Android devices with a camera.
? How are field agents' access permissions managed?
You assign restricted access to your field agents so they only view the inspection and key allocation without access to financial data.
Equip your agents with a field-ready mobile app
Enhance your agency's image, limit bodywork disputes and simplify daily tasks.
Try the mobile module