Limit bodywork disputes
Without a precise and visual inspection, it is hard to justify repair charges on vehicle return.
Rental Management App in the Field
Prepare your departures and returns from your agents' smartphone or tablet. Field features are enabled depending on the subscribed modules.
Discover the appFor field agents, responsiveness in the field is essential. Yet many agencies still use handwritten carbon forms, often illegible or lost, which complicates tracking scratches or impacts on vehicles. LocaFlotte helps address these constraints with a mobile app for agents, available on Android.
The challenges of field management
Speed up departure formalities
Customers appreciate a quick handover. Manual forms extend the wait at the counter.
Make usage readings reliable
Fuel level and mileage must be recorded accurately to avoid financial disputes.
Our app was developed for use on an Android phone or tablet. The agent follows a guided vehicle inspection journey, and the recorded data is attached to the rental file, which can be viewed from the web admin area. An internet connection is required: no offline mode is available today.
Mobile tools for agents
Bodywork photos
Take photos from different angles to document the car's condition during inspections (depending on the modules enabled).
Tactile impact marking
Mark the location of an impact on the vehicle diagram, directly on screen, during inspections.
On-screen signature
Have the customer sign on the touchscreen, with the departure inspection appended to the signed contract (depending on the modules enabled).
Document sharing
Share the inspection and the contract by link, email or WhatsApp from the app.
Meter readings
Record the fuel level and mileage at departures and returns.
Today's reservations and search
View today's departures and returns and quickly find a customer or a vehicle from the phone.
Customer document photos
Photograph the customer's driving licence and ID from the app and attach them to the customer record.
Vehicle status
The agent sees whether a vehicle is available, rented or in maintenance before preparing it.
FastContract sharing
SimplifiedPhoto inspection
SharedField and office record
ClearBodywork tracking
A common situation: when many travellers arrive at the same time, filling in inspection forms by hand extends the wait at the counter. Recording mileage, fuel, damage, photos and signatures directly in the mobile app, beside the vehicle, helps agents prepare departures and returns without copying a paper form afterwards, depending on the modules enabled.
Photos and signatures from vehicle inspections are attached to the online rental file, depending on the modules enabled. Your business data benefits from a clear separation of data per agency: each agency has its own space and your customer files stay confidential. Also discover how to manage your agencies and track the financial administration of your fleet.
Discover also:Car rental management software in MoroccoHow to choose car rental softwareMulti-agency managementFleet managementDynamic schedulePDF contract editorAnti-double-booking protectionPractical uses of the agency mobile appMobile vehicle inspections to limit disputesOrganising airport pick-ups and returns
Frequently asked questions — Field mobile app
?Does the mobile app work without an internet connection?
No. The app needs an internet connection (mobile data or Wi-Fi) to record and send information; no offline mode is available today.
?Will the customer receive a supporting copy of the photos?
Yes. The departure inspection (mileage, fuel, damages, photos) is appended to the signed contract archived as PDF, which can be shared with the customer (depending on the modules enabled).
?What is the required configuration for phones?
The LocaFlotte Agent app is available on Android only, via Google Play. A device with a camera is needed for inspection and document photos.
?How are field agents' access permissions managed?
The "Agent" role gives access to the reservations, contracts and inspections needed in the field; invoicing remains reserved for administrators.
Equip your agents with a field-ready mobile app
Enhance your agency's image, limit bodywork disputes and simplify daily tasks.
Try the mobile modulePractical guides
Signing a rental contract, mode by mode
The four ways to have a rental contract signed in LocaFlotte, what is archived along with the signature, and how long the links you send stay valid.