Smart Car Rental Schedule
A visual and interactive calendar to track your fleet activity, plan your rentals and limit surprises.
Discover the scheduleFor a car rental agency, the schedule is the heart of the business. Yet many rental companies still work with paper boards or fixed grids that do not reflect last-minute changes. LocaFlotte offers a modern dynamic schedule, designed to give immediate visibility over your fleet's status, complementing our field solutions.
The major challenges of poor planning
Calendar conflicts
Assigning the same vehicle to two different customers by mistake creates huge tension at the counter.
Lack of real-time visibility
Without a clear view of expected returns, it is hard to plan the cleaning and preparation of cars.
Tedious tracking of delays
The lack of visual alerts on return delays prevents acting quickly with drivers.
Our schedule was developed to adapt to the operational intensity of your counters. At a single glance at the time grid, your agents identify available cars, ongoing rentals and planned returns. Advanced filters let you instantly sort by vehicle category or branch.
A calendar designed for operational performance
Intuitive interactive calendar
View all your reservations on a clear and ergonomic timeline.
Branch filters
Easily switch between your different physical counters or points of sale.
Status colour codes
Instantly spot key statuses: confirmed, in progress, completed or late.
Quick vehicle search
Find a specific car in your fleet with instant search tools.
Today's departures management
Show the ordered list of planned departures to organize key handovers.
Expected returns tracking
Anticipate vehicle returns to optimize rotation and preparation.
Complete history per car
View in one click the full log of all a vehicle's past reservations.
Quick date adjustment
Easily change the duration or dates of a rental in moments.
Take the case of an agency located in downtown Casablanca that also has a branch at Casablanca Mohammed V airport. Agents struggled to coordinate their availability, which forced multiple phone calls. By centralizing their calendar on LocaFlotte's interactive schedule, the two branches now share the same level of information and manage their reservations without friction.
The web remains perfectly suited to the complete and financial administration of your fleet. In addition, LocaFlotte's field mobile app (when the feature is available and depending on the modules enabled) makes daily work easier. Field agents can more easily view reservations, customer records and vehicles, which helps better prepare departures and returns in real time. The integrity of your information is our priority. All your schedule data is protected by strict data isolation per agency. Your operational flows remain sealed off. Also explore our solutions for contract editing and double-booking protection.
Frequently asked questions — Dynamic schedule
? Does the schedule update instantly for all agents?
Yes. As soon as a reservation is added or changed, the schedule of all your connected employees refreshes in real time to avoid any lag.
? Can a vehicle under repair be blocked directly on the schedule?
Absolutely. If a vehicle is flagged in maintenance, the schedule marks it with an immobilization colour code to prevent any rental attempt.
? Is it possible to filter cars by price category?
Yes. Filtering options let you instantly isolate vehicle categories (city cars, SUVs, vans) to quickly meet a customer's demand.
? How does the schedule react to a return delay?
If the planned return time is passed without the rental being closed, the reservation block is shown with a visual delay alert to draw the agents' attention.
Take control of your reservation organization
View your availability at a glance, eliminate allocation errors and gain efficiency at the counter.
Try the schedule for free