Calendar conflicts
Assigning the same vehicle to two different customers by mistake creates huge tension at the counter.
A shared schedule for pickups, returns and availability
A visual and interactive calendar to track your fleet activity, plan your rentals and limit surprises.
Discover the scheduleFor a car rental agency, the schedule is the heart of the business. Yet many rental companies still work with paper boards or fixed grids that do not reflect last-minute changes. LocaFlotte offers a shared schedule, designed to give clear visibility over your fleet's status, complementing our field solutions.
The major challenges of poor planning
Lack of immediate visibility
Without a clear view of expected returns, it is hard to plan the cleaning and preparation of cars.
Tedious tracking of delays
The lack of visual alerts on return delays prevents acting quickly with drivers.
Our schedule was developed to adapt to the operational intensity of your counters. At a single glance at the time grid, your agents identify available cars, ongoing rentals and planned returns. The search instantly isolates a vehicle, an agency or a customer.
A calendar designed for operational performance
Intuitive interactive calendar
View all your reservations on a clear and ergonomic timeline.
Search by agency
Find a counter's vehicles by searching its agency name or code.
Status colour codes
Instantly spot key statuses: confirmed, in progress, completed or late.
Quick vehicle search
Find a specific car in your fleet with instant search tools.
Today's departures management
Show the ordered list of planned departures to organize key handovers.
Expected returns tracking
Anticipate vehicle returns to optimize rotation and preparation.
Complete history per car
View in one click the full log of all a vehicle's past reservations.
Quick date adjustment
Easily change the duration or dates of a rental in moments.
OptimizedFleet rotation
SharedCalendar update
ClearAvailability statuses
SecureData separation
A common situation: an agency with a counter in town and a branch at the airport receives grouped arrivals in high season, and agents call each other to check which car is free. A shared schedule, where each reservation blocks the vehicle on its dates, and contracts generated from the reservation help both teams avoid double allocations and re-typing.
The web remains perfectly suited to the complete and financial administration of your fleet. In addition, LocaFlotte's field mobile app (depending on the modules enabled) makes daily work easier. Field agents can more easily view reservations, customer records and vehicles, which helps better prepare departures and returns. The integrity of your information is our priority. All your schedule data is protected by strict data isolation per agency. Your operational flows remain sealed off. Also explore our solutions for contract editing and double-booking protection.
Frequently asked questions — Dynamic schedule
?Is the schedule shared between all agents?
Yes. All agents view the same schedule: any reservation added or changed is immediately taken into account by the availability check, and the display is up to date every time it is viewed.
?Can a vehicle under repair be blocked directly on the schedule?
Absolutely. If a vehicle is flagged in maintenance, the schedule marks it with an immobilization colour code to prevent any rental attempt.
?Is it possible to quickly find a specific vehicle?
Yes. The schedule search filters by brand, model, plate, colour, agency or customer to answer quickly at the counter.
?How does the schedule react to a return delay?
If the planned return time is passed without the rental being closed, the reservation block is shown with a visual delay alert to draw the agents' attention.
Take control of your reservation organization
View your availability at a glance, limit allocation errors and gain efficiency at the counter.
Try the schedule for free
Customer story
LocaTour Saiss prepares every rental in LocaFlotte
Reservations, customer records, PDF contracts and payments: the car rental agency explains what changed after it moved to LocaFlotte in June 2026.
Read the LocaTour Saiss customer storyPractical guides
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