Car Rental Contract Generation
Instantly edit professional PDF contracts, compliant with regulatory requirements and signed electronically.
Try the contract moduleIssuing rental contracts is the fundamental legal act of your business. Yet using manual media or word-processing templates not linked to your car stock leads to much wasted time and risks of data-entry errors. LocaFlotte digitizes the editing of your contractual documents to guarantee their security.
The risks of manual contracts
Legal gaps
A poorly drafted contract or one missing mandatory clauses exposes the agency to heavy losses in case of an incident.
Administrative errors
Manually entering licence numbers, IDs or vehicle characteristics increases the risk of inconsistency.
Lack of centralized archiving
Lost or damaged paper records make any retroactive check or dispute tracking impossible.
With LocaFlotte, contract creation is automated. The driver and vehicle data is retrieved instantly from the database records. The editor includes all the essential clauses and lets you mention an additional driver as well as define the structure and amount of the security deposit.
Powerful and compliant editing tools
Instant PDF generation
Edit clean, professional and well-laid-out contracts in an instant.
Additional driver entry
Easily mention a second driver with their licence and ID.
On-screen electronic signature
Have customers sign directly on your tablet or smartphone.
Security deposit management
Precisely record the amount and method of payment of the deposit.
Integrated general conditions
Your specific contractual clauses are automatically appended to each PDF produced.
Coupling with the inspection
The contract directly references the vehicle's inspection and bodywork record.
Automated billing
Instantly issue the matching invoice as soon as the contract is signed.
Secure online archiving
Find and download your old contracts at any time from your admin area.
At a rental agency at Marrakech-Menara airport, key handover was a tedious and stressful step during busy periods. Agents had to fill in each paper document by hand. By adopting LocaFlotte's contract module, the agency automated its data entry: pre-filled customer data is integrated in one click, the customer validates their signature on a tablet and the PDF document is sent to them instantly.
The web admin area offers a complete interface for administration and accounting. In parallel, LocaFlotte's mobile app for agents brings a real complement: it helps field agents view contracts, vehicles and customer records. Departures and returns can thus be better prepared. The mobile features for inspection, bodywork photos, tactile signature and storage of ID/licence documents are planned on the roadmap (enabled depending on the subscribed modules and when the feature is available). Each agency has its own space, with a clear separation of data: your signatures and ID documents stay confidential. Also discover our reservation schedule and our anti-double-booking protection.
Frequently asked questions — Contract software
? Do PDF-generated contracts have regulatory value?
Yes. The edited contracts contain all the local administrative notices, information on the drivers and on the required insurance coverage conditions.
? How does signing on a tablet or mobile work?
The agent presents the screen to the customer who signs with a stylus or their finger. The signature is then locked into the generated PDF document.
? Can a contract be modified after signing?
No. Once signed, the PDF document is frozen and stored securely to guarantee its authenticity. Any change requires editing an amendment.
? Is it possible to print rental contracts?
Absolutely. Although LocaFlotte encourages a 100% paperless approach, each contract can be printed in one click on any standard printer.
Secure your transactions with professional contracts
Speed up your departure formalities, protect your legal position and make your counter agents' lives easier.
Start with the contract module