Legal gaps
An incomplete contract or poorly worded conditions weaken the agency's position in case of a dispute or an accident.
Car Rental Contract Generation
Instantly edit professional PDF contracts, with integrated terms and conditions and electronic signature depending on the modules enabled.
Try the contract moduleIssuing rental contracts is the fundamental legal act of your business. Yet using manual media or word-processing templates not linked to your car stock leads to much wasted time and risks of data-entry errors. LocaFlotte digitizes the editing of your contractual documents to limit re-typing and make archiving easier.
The risks of manual contracts
Administrative errors
Manually entering licence numbers, IDs or vehicle characteristics increases the risk of inconsistency.
Lack of centralized archiving
Lost or damaged paper records make any retroactive check or dispute tracking impossible.
With LocaFlotte, contract creation is automated. The driver and vehicle data is retrieved instantly from the database records. The editor lets you mention an additional driver and set the amount and payment method of the security deposit. Contract templates can be configured (general terms and conditions, agency details); the agency remains responsible for checking that they suit its situation.
Clear and configurable editing tools
Instant PDF generation
Edit clean, professional and well-laid-out contracts in an instant.
Additional driver entry
Easily mention a second driver with their licence and ID.
On-screen electronic signature
Have customers sign directly on your tablet or smartphone.
Security deposit management
Precisely record the amount and method of payment of the deposit.
Integrated general conditions
Your specific contractual clauses are automatically appended to each PDF produced.
Coupling with the inspection
The contract directly references the vehicle's inspection and bodywork record.
Automated billing
Generate the rental invoice from the contract or the reservation, without re-entering the customer or the amounts.
Secure online archiving
Find and download your old contracts at any time from your admin area.
InstantContract editing
SecureSignature storage
SimplifiedAdministrative journey
ClearContractual clauses
A common situation: during busy periods, key handover becomes a tedious step when agents have to fill in each paper document by hand. When the contract is generated from the reservation, customer and vehicle data is already filled in, the customer can sign on screen or through a secure link, and the PDF can then be shared with them, depending on the modules enabled.
The web admin area offers a complete interface for administration and accounting. In parallel, LocaFlotte's mobile app for agents brings a real complement: it helps field agents view contracts, vehicles and customer records. Departures and returns can thus be better prepared. The mobile app also covers vehicle inspections with photos, damage marking on the vehicle diagram and on-screen signature, depending on the modules enabled. Each agency has its own space, with a clear separation of data: your signatures and ID documents stay confidential. Also discover our reservation schedule and our anti-double-booking protection.
Discover also:Car rental management software in MoroccoHow to choose car rental softwareMobile management appMulti-agency managementFleet managementDynamic scheduleAnti-double-booking protectionCreate a rental contract PDF from a bookingPickup and return inspections in practiceExtending a rental: the contract amendmentTracking cash payments, deposits and security deposits
Frequently asked questions — Contract software
?What do the generated PDF contracts contain?
The edited contracts include the rental information (drivers, vehicle, dates, rates, deposit) together with the terms and conditions defined by your agency. Contract templates can be configured (general terms and conditions, agency details); the agency remains responsible for checking that they suit its situation.
?How does signing on a tablet or mobile work?
The agent presents the screen to the customer who signs with a stylus or their finger. The signature is then locked into the generated PDF document. Depending on the modules enabled, the customer can also sign remotely through a secure link, optionally protected by a one-time code sent by email, or the agency can import a signed copy of the contract.
?Can a contract be modified after signing?
No. Once signed, the PDF document is frozen and archived with a digital fingerprint that makes it possible to verify its integrity. Any change requires an amendment.
?Is it possible to print rental contracts?
Absolutely. Although LocaFlotte encourages a 100% paperless approach, each contract can be printed in one click on any standard printer.
Secure your transactions with professional contracts
Speed up your departure formalities, keep every signed contract organized and make your counter agents' lives easier.
Start with the contract module
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