Organise expenses in your car rental agency
Classify expenses, track settlements and prepare a view of costs by vehicle.
LocaFlotte team
Separate an expense from its payment
An expense may be known before it is paid. Keep its category, date, due date and supporting documents. Track partial settlements and the remaining amount without creating another expense for every payment. This helps you distinguish what is already paid from what still needs attention.
Use a clear allocation rule
Some expenses concern one vehicle; others cover several vehicles or the whole agency. Decide how costs are allocated before interpreting results. For an insurance premium covering several vehicles, the overall payment and its analytical allocation must not be counted as two cash outflows.
Prepare recurring due dates
Bring insurance, maintenance and other regular costs into a review of upcoming payments. Check dates, amounts and payment states against available documents. LocaWallet helps track these records; the analysis still depends on complete entries and appropriate allocations. A vehicle purchase should be read separately from everyday operating expenses.